Workplace Lead

The Workplace team provides support for every employee at Asana, from creating a welcoming experience upon entry to all of our global offices, to designing, building, and maintaining comfortable, inclusive work environments across the globe. We are committed to creating environments in which all Asanas can perform at their best.

We are looking for a Workplace Lead to champion and oversee workplace operations at our Vancouver office. In this role, you will deliver operational support, create a welcoming atmosphere, and build a safe, inclusive, and engaging environment where team members can thrive.

This role is based in our Vancouver office and requires working from this office Monday through Friday. If you're interviewing for this role, your recruiter will share more about the in-office requirements.

What you’ll achieve

• Provide a calm, hospitable, and welcoming experience for all visitors and team members, ensuring guest registration and site policies are seamlessly upheld.

• Partner with local site leadership and cross-functional teams to cultivate an exceptional employee experience and foster productive, connected workplace communities.

• Oversee day-to-day office operations, including vendor coordination, mail and deliveries, kitchen inventory, repairs, space planning, and supplies management.

• Plan and execute office-wide celebrations, cultural traditions, and community events in close partnership with Internal Events and Employee Engagement teams.

• Collaborate with People Operations and IT to facilitate seamless onboarding for new hires and provide reliable operational support throughout the employee lifecycle.

• Maintain clear and proactive communication across the global Workplace team regarding facilities management, workplace health and safety, and security protocols.

• Manage vendor contracts, purchase orders, facilities budgets, and relationships with landlords, maintenance contractors, and local service providers.

• Partner with the Culinary team to manage food and beverage programs aligned with attendance and site budget guidelines.

About you

• Demonstrates curiosity about AI tools and emerging technologies, with a willingness to learn and leverage them to enhance productivity, collaboration, or decision-making.

• Proven track record in office operations, facilities management, or customer-facing operational roles, with hands-on experience handling multi-faceted workplace logistics.

• Strong organizational and prioritization abilities, with the skill to navigate multiple priorities and shifting demands in a dynamic environment.

• Customer-service orientation with strong interpersonal skills and the ability to build authentic relationships across teams and with visitors.

• Clear, proactive communicator (written and verbal) who demonstrates reliable follow-through and sound judgment.

• Experience managing operational budgets, vendor relations, and facilities service contracts.

• Proficient with digital workplace tools, including Google Workspace and calendar management software.

At Asana, we're committed to building teams that include a variety of backgrounds, perspectives, and skills, as this is critical to helping us achieve our mission. If you're interested in this role and don't meet every listed requirement, we still encourage you to apply.

What we’ll offer

Our comprehensive compensation package plays a big part in how we recognize you for the impact you have on our path to achieving our mission. We believe that compensation should be reflective of the value you create relative to the market value of your role. To ensure pay is fair and not impacted by biases, we're committed to looking at market value which is why we check ourselves and conduct a yearly pay equity audit.

For this role, the estimated base salary range is between $84,000 - $95,000 CAD. The actual base salary will vary based on various factors, including market and individual qualifications objectively assessed during the interview process. The listed range above is a guideline, and the base salary range for this role may be modified.

In addition to base salary, your compensation package may include additional components such as equity, sales incentive pay (for most sales roles), and benefits. If you're interviewing for this role, speak with your recruiter to learn more about the total compensation and benefits for this role.

We strive to provide equitable and competitive benefits packages that support our employees worldwide and include:

• Mental health, wellness & fitness benefits

• Career coaching & support

• Inclusive family building benefits

• Long-term savings or retirement plans

• In-office culinary options to cater to your dietary preferences

These are just some of the benefits we offer, and benefits may vary based on role, country, and local regulations. If you're interviewing for this role, speak with your recruiter to learn more about the total compensation and benefits for this role.

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