Practice Assistant II, Heart Failure & Transplant Service
Mass General Brigham · Boston-MA
What the posting says
Each fact was read from this posting and checked:Statedin the posting, quotedConflictsposted two ways, both shownNot mentionedwe looked; it is not there
- PayStated
- $17.71–$24.94 an hourAbout $36,837–$51,875 a year at 40 hours a week (derived, not posted)
- Employment typeStated
- Full time
- Work arrangementStated
- Hybrid
- ShiftStated
- day
Work Shift Day (United States of America)
from the posting - ExperienceStated
- 2-5 years
- EducationStated
- ['high school']
Not mentioned in this posting
We read the whole posting. These are not in it. Not a no: ask the recruiter, in your own words.
- Visa sponsorshipNot mentioned
- The posting does not say
Requirements, each with its sentence from the posting
These are the employer’s words. The index does not judge whether you meet them.
- High school diploma or GEDrequired
High school diploma or GED required
from the posting - Office experiencerequired
2-3 years of office experience required
from the posting - Written communicationrequired
Strong written and verbal communication skills, including a good command of English
from the posting - Verbal communicationrequired
Strong written and verbal communication skills, including a good command of English
from the posting - Medical terminologyrequired
familiarity with medical terminology
from the posting - Interpersonal skillsrequired
Excellent interpersonal and customer service skills
from the posting - Customer servicerequired
Excellent interpersonal and customer service skills
from the posting - Organizationrequired
Exceptional organizational, multitasking, and time management skills
from the posting - Multitaskingrequired
Exceptional organizational, multitasking, and time management skills
from the posting - Time managementrequired
Exceptional organizational, multitasking, and time management skills
from the posting - Attention to detailrequired
strong attention to detail
from the posting - Independent workrequired
Ability to work independently and collaboratively in a busy, high-volume healthcare environment
from the posting - Collaborative workrequired
Ability to work independently and collaboratively in a busy, high-volume healthcare environment
from the posting - Problem-solvingrequired
Strong problem-solving skills with the ability to manage complex administrative issues
from the posting - Administrative guidancerequired
Ability to provide administrative guidance and serve as a resource to fellow team members
from the posting - Computer applicationsrequired
Proficiency with computer applications and administrative systems used in healthcare practice
from the posting
Read the full posting as the employer wrote it
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
Heart Failure and Transplant Service | Hybrid | Monday–Friday | Full-TimeBuild your career in healthcare while making a meaningful difference in the lives of patients receiving specialized cardiac care!
We are seeking an organized, compassionate, and detail-oriented Practice Assistant II to join our Heart Failure and Transplant Service. In this important administrative role, you'll serve as a key connection between patients and healthcare providers, helping coordinate appointments, diagnostic testing, referrals, and other essential services in a busy ambulatory care setting.
This is an exciting opportunity to develop specialized expertise in cardiovascular care while working alongside a dedicated clinical team supporting patients with complex heart conditions and transplant-related healthcare needs.
What You'll Do
- Serve as a primary point of contact for patients and providers, delivering professional, compassionate service and helping resolve complex administrative and patient-related concerns.
- Coordinate patient appointments, diagnostic testing, and referral visits, ensuring timely scheduling and accurate tracking.
- Manage Epic In Basket messages related to patient scheduling and facilitate communication with members of the clinical team.
- Answer and triage incoming telephone calls, respond to patient inquiries, and appropriately escalate complex concerns.
- Assist patients with insurance verification, managed care requirements, referrals, and prior authorizations for procedures as needed.
- Provide information about financial services, self-pay resources, and insurance-related processes to help patients navigate their care.
- Support registration verification, co-payment collection, cash management, and encounter form reconciliation to ensure accurate administrative and financial processes.
- Collaborate with providers and clinical staff to resolve scheduling challenges and complex patient service issues.
- Provide cross-coverage for other Practice Assistants as needed and assist with training and orientation of new team members.
- Maintain accurate, confidential patient information in accordance with HIPAA guidelines while supporting efficient patient flow and practice operations.
- Participate in special projects and process improvements that enhance the patient experience and overall practice efficiency.
Qualifications
- High school diploma or GED required.
- 2-3 years of office experience required.
- Strong written and verbal communication skills, including a good command of English and familiarity with medical terminology.
- Excellent interpersonal and customer service skills with the ability to communicate effectively with patients, providers, and colleagues.
- Exceptional organizational, multitasking, and time management skills with strong attention to detail.
- Ability to work independently and collaboratively in a busy, high-volume healthcare environment.
- Strong problem-solving skills with the ability to manage complex administrative issues and identify appropriate solutions.
- Ability to provide administrative guidance and serve as a resource to fellow team members.
- Proficiency with computer applications and administrative systems used in healthcare practice operations.
Additional Job Details (if applicable)
Why Join Our Team?
- Hybrid work arrangement with a Monday–Friday schedule.
- Comprehensive benefits, including medical, dental, and vision coverage.
- 403(b) retirement plan.
- Tuition reimbursement.
- Discounted MBTA pass and additional employee perks.
- Opportunity to grow your career within the Heart Failure and Transplant Service.
- Develop specialized expertise in cardiovascular care coordination, diagnostic scheduling, referral management, and healthcare administration.
- Collaborate with physicians, advanced practice providers, and multidisciplinary teams dedicated to delivering exceptional heart failure and transplant care.
- Gain valuable experience navigating complex patient needs, insurance processes, and specialized ambulatory practice operations.
- Build leadership and mentoring skills by assisting with training and supporting fellow administrative team members.
You'll play an important role in helping patients navigate complex cardiac care while ensuring they receive timely, compassionate, and coordinated support throughout their healthcare journey. Join a collaborative team where your organizational skills, problem-solving abilities, and commitment to exceptional patient service make a meaningful impact every day!
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$17.71 - $24.94/Hourly
Grade
3
EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
The posting text is reproduced as the employer wrote it; the index adds nothing to it.