Research Admin Coordinator - Heart Institute - Ebinger Team

Grow your career at Cedars-Sinai!

 

Cedars-Sinai Medical Center has been named to the Honor Roll in U.S. News & World Report’s “Best Hospitals 2025-2026” rankings. When you join our team, you’ll have access to groundbreaking biomedical research facilities and world-class medical education programs. We take pride in hiring exceptional, dedicated professionals who are passionate about advancing healthcare. Our physicians, nurses, and staff reflect the culturally and ethnically diverse communities we serve and are united by a shared commitment to excellence. Together, we foster a dynamic, inclusive environment that drives innovation and supports the gold standard of patient care.

 

Are you ready to be a part of breakthrough research?

 

The Smidt Heart Institute reflects Cedars-Sinai's steadfast dedication to heart disease and research innovation giving patients access to the highest level of care. Year after year, thousands of people trust their hearts to Smidt Heart Institute at Cedars-Sinai. Our cardiologists, cardiac surgeons and niche care teams treat the full spectrum of heart disease and disorders, while our investigators continue to advance the field with groundbreaking, life-saving research. From genetic counseling and targeted drug therapies to an increasing array of minimally invasive procedures, Cedars-Sinai continues to stand at the forefront of technology, innovation and discovery improving patient outcomes.

 

What will you be doing in this role?

The Research Administrative Coordinator works under the direction of academic leadership of the assigned research area. Provides support for budgetary and fiscal management and reporting of research programs and operations. Assists in coordinating a variety of academic specific activities. Provides assistance with UKG and/or faculty effort recording and reporting. Serves as a liaison to internal departments and external philanthropic and academic organizations. Provides administrative support and coordination of the operational and administrative activities for the research area.

 

 Primary Duties & Responsibilities:

• Works under the direction of Directors, Managers, and Principal Investigators on budgetary and fiscal management for all operations within assigned area. May assist with creation and maintenance of budgets for research programs. May generate monthly fiscal and physician billing reports upon request of department management.
• Coordinates the academic administrative and office management systems for the department/unit. Edits policy and procedure manuals. Disseminates information including announcements, policies and procedures.
• Maintains calendar of events and tracks deadlines, schedules meetings, makes travel arrangements, and submits travel reimbursements.
• Places orders for research supplies and ensures supplies are covered by research projects and/or grant funding.
• Composes written correspondence, NIH reviews, and letters of recommendation. May prepare course syllabi, develop audio visual materials using PowerPoint and other applications, gather information for presentations.
• Serves as a point of contact between departmental administrators and Office of Research Administration (ORA).
• Applies federal and state regulatory and licensing requirements, as well as organizational bylaws, rules and regulations and policies and procedures to all assigned projects, and assists with implementation of new regulatory and compliance related policies and procedures.
• Assists with the daily activities of academic leadership and related faculty members including project management and execution of strategic academic planning. May assist with tracking project metrics.
• Tracks HR compliance and regulatory activities for research staff members, including maintenance of the HR files, new hire paperwork, coordination of regulatory and compliance training, etc.
• Coordinates all academic activities, seminars, lectures and meetings.
• Adheres to procedures for office management and compliance with CSMC administrative regulations and
• requirements.
• May assist Principal Investigator with completing and submitting federal and non-federal grants. 
• May assist with pre- and post-award grant administration functions.
• May conduct literature searches and format manuscripts for submission and publication.

 

Responsibilities

• Works under the direction of Directors, Managers, and Principal Investigators on budgetary and fiscal management for all operations within assigned area. May assist with creation and maintenance of budgets for research programs. May generate monthly fiscal and physician billing reports upon request of department management.
• Coordinates the academic administrative and office management systems for the department/unit. Edits policy and procedure manuals. Disseminates information including announcements, policies and procedures.
• Maintains calendar of events and tracks deadlines, schedules meetings, makes travel arrangements, and submits travel reimbursements.
• Places orders for research supplies and ensures supplies are covered by research projects and/or grant funding.
• Composes written correspondence, NIH reviews, and letters of recommendation. May prepare course syllabi, develop audio visual materials using PowerPoint and other applications, gather information for presentations.
• Serves as a point of contact between departmental administrators and Office of Research Administration (ORA).
• Applies federal and state regulatory and licensing requirements, as well as organizational bylaws, rules and regulations and policies and procedures to all assigned projects, and assists with implementation of new regulatory and compliance related policies and procedures.
• Assists with the daily activities of academic leadership and related faculty members including project management and execution of strategic academic planning. May assist with tracking project metrics.
• Tracks HR compliance and regulatory activities for research staff members, including maintenance of the HR files, new hire paperwork, coordination of regulatory and compliance training, etc.
• Coordinates all academic activities, seminars, lectures and meetings.
• Adheres to procedures for office management and compliance with CSMC administrative regulations andrequirements.
• May assist Principal Investigator with completing and submitting federal and non-federal grants.
• May assist with pre- and post-award grant administration functions.
• May conduct literature searches and format manuscripts for submission and publication.

Qualifications

Education:

• High School Diploma/GED required.
• Bachelor's Degree Related to research is preferred.

 

Experience and Skills:

• 2 years' experience supporting research and academic administration is required.